Configuring Outlook 2003 to use EE Email Services is relatively straightforward. Please note that we make use of self-signed SSL certificates to ensure security by encrypting all email connections. Because these SSL certificates are self-signed and not issued by a SSL certificate vendor such as Thawte, your email client may complain about the authenticity of the certificates when you are checking your email or sending outgoing mail. It is harmless to disregard these messages. Your email connection is secure despite these harmless warning messages.
Open up Outlook 2003 and select your current inbox. Select Email Accounts from the Tools drop-down menu. See Figure One for an illustration.
Select View Or Change Existing Accounts and press the Next button. See Figure Two for an illustration.
On the next screen select your account on the left and press the Change button to the right of the screen. See Figure Three for an illustration.
On the next screen make sure that the incoming mail server is mailbox.ee.columbia.edu. Make sure that the outgoing mail server is mail.ee.columbia.edu. Note that these server settings will be identical, regardless of whether you choose to use IMAP or POP. See Figure Four for an illustration. When you have verified these settings, click the button that says More Settings.
Now we will configure the outgoing mail server (SMTP). Click on the Outgoing Server tab and select the checkbox that says My outgoing server (STMP) requires authentication. Next, click the button that says Use same settings as my incoming mail server We use the same username and password combination to send outgoing mail as we do to check incoming mail. Note that this setting will be identical whether you choose to use POP or IMAP. See Figure Five for an illustration.
Click on the Advanced tab and check the box that says This server requires a secure connection for both incoming and outgoing mail. Make sure the port number for Outgoing mail (SMTP) is set to 465. For POP users, make sure your Incoming mail (POP3) port number is set to 995. See Figure Six for an illustration of this. If you are using IMAP, your Incoming mail (IMAP) port will be set to 993. See Figure Seven for an illustration of this.
When you are finished, click on OK, then Next, followed by Finish. You will need to restart Outlook 2003 in order for your new settings to take effect.