Configuring Outlook 2003 to use EE Email Services is relatively straightforward.
Please note that we make use of self-signed SSL certificates to ensure security by
encrypting all email connections. Because these SSL certificates are self-signed
and not issued by a SSL certificate vendor such as Thawte, your email client may
complain about the authenticity of the certificates when you are checking your email
or sending outgoing mail. It is harmless to disregard these messages. Your email
connection is secure despite these harmless warning messages.
Open up Outlook 2003 and select your current inbox. Select Email Accounts
from the Tools drop-down menu. See Figure One for an illustration.
Figure One
Select View Or Change Existing Accounts and press the
Next button. See Figure Two for an illustration.
Figure Two
On the next screen select your account on the left and press the Change
button to the right of the screen. See Figure Three for an illustration.
Figure Three
On the next screen make sure that the incoming mail server is mailbox.ee.columbia.edu.
Make sure that the outgoing mail server is mail.ee.columbia.edu. Note that these server
settings will be identical, regardless of whether you choose to use IMAP or POP. See Figure Four
for an illustration. When you have verified these settings, click the button that says
More Settings.
Figure Four
Now we will configure the outgoing mail server (SMTP). Click on the Outgoing Server
tab and select the checkbox that says My outgoing server (STMP) requires authentication.
Next, click the button that says Use same settings as my incoming mail server We use the
same username and password combination to send outgoing mail as we do to check incoming mail. Note that
this setting will be identical whether you choose to use POP or IMAP. See Figure Five for an illustration.
Figure Five
Click on the Advanced tab and check the box that says This server requires
a secure connection for both incoming and outgoing mail. Make sure the port number for
Outgoing mail (SMTP) is set to 465. For POP users, make sure your Incoming mail
(POP3) port number is set to 995. See Figure Six for an illustration of this.
If you are using IMAP, your Incoming mail (IMAP) port will be set to 993. See
Figure Seven for an illustration of this.
Figure Six
Figure Seven
When you are finished, click on OK, then Next, followed
by Finish. You will need to restart Outlook 2003 in order for your new
settings to take effect.